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CREEDMOOR — In a meeting conducted in the picnic area of Creedmoor’s Lake Rogers Park, the town’s Park and Recreation Committee agreed upon initial drafts of rules and regulations as well as rental agreements and fees pertaining to the use of the new Creedmoor Community Center.
City Manager Korena Weichel presented the drafts to the committee and said that she based the documents on research of similar policies for community centers in and around the area. In terms of rules and regulations, the community center is initially planning on being open 8 a.m.-8 p.m. Monday-Friday, 8 a.m.-1 p.m. on Saturdays and closed Sundays. Other things covered at Tuesday’s meeting included after-hours supervision for rentals, cancellations/refunds for rentals, gym/fitness room etiquette and other general regulations that must be followed.
“It’s a work in progress,” Weichel reminded the committee as they looked over the material.
“I like having this,” said committee member Robert Stewart as he was looking over the rules draft. “It helps us as a committee to have something like this so someone can’t come to our committees chairman and say we want to do this and this and we can’t say anything about it.”
The facility would be available for half- and full-day rentals ranging from $25-$350 depending on which of the three main rooms available (banquet, small or large meeting rooms). An additional cleaning/damage deposit would be applied depending on which room is being rented.
The rental agreement draft includes 43 points to be initialed by a renter understanding statements pertaining to things such as regulations, insurance, liability, catering, security and beer/wine services (the latter would incur additional fees and proper permits if selling products).
Both drafts were agreed upon without an official vote for approval but will likely be brought before the committee at least one more time before being sent to the Creedmoor Board of Commissioners for final approval.
Weichel also informed the committee she and recreation coordinator Angie Perry would attend technical demonstrations of software products in the next few weeks that would be used to track gym/fitness area use.
“Because of the budget we have for a smaller town, we’re looking for a system that is cost-effective,” Weichel said. A pen and paper check-in system if software cannot be found is in play.
The next meeting of the Creedmoor Parks and Recreation Committee will be a special meeting Jan. 28 at 5:30 p.m. at Creedmoor City Hall, 111 Masonic St. Proposed business includes continued discussion of the community center as well as input as to how to handle Halloween for the 2020 calendar year.